Terms & Conditions




All requested booking information must be submitted when placing your rental order on our secured site. When our company receives your on-line reservation, you will receive your acknowledgement of booking by return via e-mail. Please ensure that you submit your correct e-mail address and please advise at least 2 contact Telephone numbers.

Following the acknowledgement email will be a confirmation of booking then can take up to 24hrs to be received after the online booking request. For last minute same day bookings your confirmation can take up to 2hours to be sent. Should you not receive any emails please call us on Freephone 0500 053 899 quoting your booking reservation number.


Deliveries of vehicle are available between the hours of 0800 – 1800 Monday – Friday and Saturday deliveries from 0800– 1200 only. No deliveries are available on a Sunday.

Early morning deliveries will be delivered from 0800 to 0900am. In some instances the branch may request to pre deliver the vehicle to ensure it will be ready for the requested time of hire.

We endeavour to supply your requested vehicle at your specified time of delivery, however in extreme circumstances this may not always be possible, in which case you will be offered the option to collect the vehicle from the branch. You do not have to accept this option and should this not be possible no charges will be levied against the hire should you decline the collect from branch. If you select and agree this option to collect then after confirmation you decide to cancel then the cancellation charge will apply.

The main driver of the vehicle MUST be present on delivery and collection to sign for the vehicle at the requested time of delivery.


If Nationwide attempt to deliver or collect the specified vehicle at the agreed date and time and are unable to, an abortive charge may be applied. Abortive charges may also be applied if a vehicle delivery or collection is cancelled on route. The charge stands at £35+VAT


The branch will request a deposit from you before the vehicle can be released on hire. This deposit will be refunded upon safe return of the vehicle subject to replenished fuel and no additional charges relating to the hire. The standard deposit is £250 but in some circumstances this can be higher depending. Should the branch request a higher deposit you will be contacted in advance.

Nationwide Hire UK offer a no deposit policy for the majority of the UK. Certain areas are excluded, these include but are not limited to the North east of England, London and any overseas hire. If in any doubt please call our team on 0500 053 899 who will be happy to advise.


All drivers must be between the age of 23 and 70 for all rental vehicles and must have at least 2 years of driving experience. If you wish to rent a minibus with 15 seats or over you must present a D1 entitlement category on your licence. Should you not have a D1 on your licence then the largest people carrier you can driver will be a 9 seats.

When hiring a 7.5Tonne Truck its mandatory the driver must also have the correct entitlement needed which is a C1 category on your licence. Vehicles may be supplied outside of the above criteria at the supplier’s discretion. In any event, all drivers must comply with the supply locations qualifications.

It is the Customer’s responsibility to ensure that valid Operator’s licences are in place where applicable.


If your business would like to insure the vehicle then we must obtain a copy of the company’s insurance certificate in advance. The insurance provided must be fully comprehensive and will be held on our file. It is the customer’s responsibility to ensure the vehicle supplied is then registered on the Motor Insurance Database for the duration of hire.


Unless requested otherwise all our vehicles supplied will be fully insured for the named drivers on the booking. Exclusions to the policy will be Overhead height damage, tyre damage and windscreen damage. We must obtain a copy of the drivers licence both parts before the vehicle can be delivered. Any points or convictions can affect the insurance entitlement so it is imperative that they should be declared upon booking. Failure to declare any points or convictions could make the insurance invalid.


Nationwide Hire UK operates an unlimited mileage policy. This also co-insides with our fair use police of a maximum of 3000 miles per calender month. Any excessive miles past this 3000 fair use policy will incur a charge of £0.25p per mile plus vat thereafter.

Unlimited Mileage does not apply to vehicles used for courier use.


All supplied vehicles will be subject to an excess in the event of accident or damage to the vehicle. Standard Excess is £1000 for Cars, Vans and Buses. Standard Excess is £2000 on all 7.5 Tonne vehicle and above. In the event of your vehicle being involved in an accident or damage has been caused otherwise then you must contact Nationwide Hire immediately by phone and also in writing. You have the option to purchase a Collision Damage Waiver which would reduce the above excess charge to £500 in the event of accident of damage on all vehicles. Please note that goods in transit are not covered by the insurance supplied. Exclusions to collision damage waiver are any overhead height damage to any of our vehicles, tyre damage or punctures, glass damage costs, or driving without due care and attention, negligence and dangerous driving in any of our vehicles. All costs incurred by us will be passed onto the customer and charged directly to the credit or debit card that was used when the booking was placed.

Please note that any Heavy goods vehicles supplied i.e. 7.5 Tonne Trucks are not supplied with a spare tyre or Jacks. The reason for this is that it is not possible for this type of vehicle to have a tyre changed by an untrained person and the vehicle has to be jacked up by specialised lifting gear. So, if a vehicle of this type is on hire to any of our customers and a puncture occurs, then, it will be the customers’ responsibility to locate a professional tyre replacement company and pay the cost required to replace the damaged tyre. This is even applies if a puncture occurs overseas. Nationwide Hire will not pay any incurred costs relating to this situation or to any theft of any parts on our hired vehicles.


Any additional 4 drivers are permitted to drive the rental vehicle requested making a total of 5 drivers. The charges for any required additional drivers are £9.99 Per day plus vat for any of the vehicles we supply. We must obtain a copy of the licence in advance.


Fuel is charged from the point the vehicle leaves the branch to the point the vehicle is delivered to the delivery address.

Fuel needs to be replaced to the levels of the rental agreement which is given upon delivery.

If fuel is not replaced to the correct levels the branch will charge £1.99 plus vat per litre to replace the fuel used.


If the vehicle replacement ad blue whilst on hire then the cost would be the responsibility of the hirer.


Please be advised, should you receive a fuel charge due to the levels of fuel not being the same as per your rental & you wish to dispute.

If you can provide proof of fuel purchased please, and respond to the email notification advising you of the charge, And a full dispute will be raised.

PLEASE NOTE- we allow a 28 working days to process all fuel disputes.


Should you request to cancel your reservation you will be subject to a cancellation fee of £35+ VAT. If you cancel your reservation with 72hrs of the hire to commence then no refund will be refunded and the full cost of hire still applies.

Same day bookings – should you wish to cancel a booking made the same day 100% costs will apply and no refund will be given.


It is the hirer’s responsibility, to pay all London congestion charges, parking and speeding fines. If the vehicle has to travel through a congestion charge zone for us to deliver or collect the vehicle then the customer is liable for the charge.If our company receive notification of an unpaid fine, then we will charge the amount of the fine plus a £35.00 + VAT admin charge to the card used upon booking.


In the event of the rental vehicle’s keys being mislaid, lost, or stolen, then our company will charge for the courier charges to deliver the spare keys plus the total cost to replace the missing keys and reprogramming of central locking key fob if required.


Please note that we have the right to refuse to provide a vehicle to any customer who is, in our opinion, unfit to drive or does not meet eligibility requirements. In such circumstances your contract with us will terminate immediately.


Every effort is made to supply the model of the rental vehicle of your choice. However, there may be occasions that a substitute vehicle of the same size and specification may well be supplied in place of the requested vehicle due to lack of availability. In addition, we cannot guarantee a specific colour of vehicle.


Please note that we will not issue any refunds should you return the rental vehicle supplied before the pre-arranged termination time and date.


We allow our rental vehicles to be taken abroad to EEC members and European insurance cover is supplied. This also includes Ireland and Northern Ireland. All vehicles are covered by AA/RAC roadside assistance and recovery service. Under no circumstances will we allow any of our rental vehicles be taken abroad without our prior consent. All customers will be required to leave a deposit before the vehicle leaves. Check the DVLA web for full details also tacho cards will be required for buses and trucks.

Please note we do not supply maps, high visibility jackets, triangles or headlight converters for your journey and you must purchase these at your own cost.


The customer is responsible for the hired vehicle up until the time of collection, which means any parking fines, clamping charges, and towing away to car park impound site fines will be charged to the customer. Please note no vehicles are delivered or collected on Sunday in which case any hires finishing over the weekend, the 12 working hours start from 0800 on Monday Morning. If a delivery driver informs you of a collection time, please be advised this cannot be 100% guaranteed, the period of liability still stands, and if it is essential to know an estimated collection time you should contact the branch directly. Fuel to and from the customers address is chargeable.

If collecting from branch customers must bring both parts of their driving Licence, 2 utility bills and the payment credit/debit card.


When booking a vehicle online we reserve the right to change your vehicle pickup to the nearest available location if the branch you selected does not have availability. Should you reject the ’change of branch’, we can offer a Delivery & Collection service to your home or office at cost. If this is not acceptable for you no charges will be levied.

Continuous Payments

By contracting with Nationwide Hire 4 U you are agreeing that it has the right to take additional payments where the following situation occur:

  • Any fine applicable to the hire by any entity that has the right under UK law to enforce such.
  • Any fuel charges for reinstating the fuel tank to a previously agreed level at the point of vehicle return.
  • Any incidental vehicle damage, that is damage not covered by insurance, up to excess limit.
  • Extension of vehicle hire, by direct customer request, will be charge at the same rate as the initial hire.


It is essential that you do not leave the keys in the car whilst you are not driving the vehicle. If the vehicle is stolen as a result of customer neglegence the insurance is void and you are liable for the full value of the vehicle. Once your rental has ended do not leave the keys inside the vehicle under any circumstances.


Nationwide do not provide any equipment with our vehicles, i.e. high viz jackets and European kits needed for European rules and regulations, these are to be supplied by the hirer- This also covers tires we do not supply winter or all seasons tires. Our vehicles will be supplied with full road legal tires, But should special tires be needed for your intended use – these must be purchased by the hirer and the tires replaced at the end of hire with the originals.


We will require full details of your licence to enable us to provide the delivery and collection and also supply Insurance coverage on the vehicle requested. We require you to email BOTH parts of your licence to us in advance of the hire with your rental reservation number to – [email protected] From 8th June 2015 – the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA. The counterpart was introduced to display driving licence details that could not be included on the photocard. These details include some vehicle categories you are entitled to drive and any endorsement/penalty points.


to view and share your licence information please click the following link.



What information do we collect?

We collect information from you when you fill out a form. When ordering or registering on our site, as appropriate, you may be asked to enter your: name or e-mail address, address, telephone number, and payment information. You may, however, visit our site anonymously.

Google, as a third party vendor, uses cookies to serve ads on your site. Google’s use of the DART cookie enables it to serve ads to your users based on their visit to your sites and other sites on the Internet. Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

  • To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
  • To process transactions

Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you place an order or access your personal information.

Do we use cookies?

Yes (Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information

We use cookies to keep track of advertisements and compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. We may contract with third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business.

Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

This Website Uses Google AdWords Remarketing

This website uses the Google AdWords remarketing service to advertise on third party websites (including Google) to previous visitors of our site. It could mean that we advertise to previous visitors who haven’t completed a task on our site, for example using the contact form to make an inquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party vendors, including Google, use cookies to serve ads based on someone’s past visits. Of course, any data collected will be used in accordance with our own privacy policy and Google’s privacy policy. You may opt-out by visiting Google’s ad settings page here

Childrens Online Privacy Protection Act Compliance

We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Your Consent

By using our site, you consent to our web site privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page, and/or update the Privacy Policy modification date below.

This policy was last modified on 11th April 2010

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

Nationwide Hire UK Ltd
Gainsborough House
Sheering Lower Road
CM21 9RG

Telephone 01923 897 474


Our company is confident, that the service we offer to all of our customers will be of the highest standard and that your rental vehicle supplied will be very satisfactory. However, should you wish to lodge a complaint, then this must be submitted via e-mail within 28 days from the commencement day of your rental vehicle being supplied. Please email:[email protected]

On receipt of your e-mailed complaint we will then investigate and respond within 7 working days. Please note, that any complaint received later than the 28 days, cannot be accepted.